Job Description

: Position: Special Education Secretary/Secretary II

Location: Early Education Center

Position Type: Part-Time/up to 1400 hours per year(majory of hours worked durning school year.

Bargaining Unit: Minnesota School Employees Association Secretarial/Administrative Assistants

FLSA Status: Non-Exempt

Position Overview:

Performs intermediate skilled administrative support work supporting the day to day operations of the department; preparing and maintaining student records and reports; communicating with parents, and related work as apparent or assigned. Work is performed under the moderate supervision of the Principal and/or assigned Supervising Administrator.

Essential Functions:

Answer phones and direct callers to the appropriate individual; greet visitors and direct to the appropriate location; monitor visitors and security system; monitor and report student attendance as required; issue leave passes to students as required.

Schedule meetings, appointments and activities as required; monitor calendars.

Word process letters, memos, and minutes; proofread materials and create forms; enter, retrieve, verify spread sheet data; photocopy and fax materials; prepare information packets; provides information for internal and external communication; respond to email inquiries; distribute interoffice mail and incoming postal mail/packages. Management of Special Education Due Process files within Sped Forms. Collaboartion with other building secretaries and the MARSS coordinator.

Assist and respond to inquiries and requests of staff, faculty/coaches, students or parents; provide back-up and relieve staff when required.

Maintain office equipment, trouble shoot minor problems, contact vendors; maintain academic and office supply inventory, order supplies when required; gather materials to support classrooms.

Create and maintain files and databases on personal, demographic, and academic information on students; prepare and run reports and forward to the appropriate individual or agency as required.

Participate in professional development activities as required.

Minimum Qualifications:

High school diploma or GED with coursework in secretarial, administrative support, bookkeeping, or related field and moderate experience in an office or customer service setting, or equivalent combination of education and experience.

Compensation: $22.30 per hour, depending on qualifications and experience.

Benefits:

• Health Insurance
• • Choose from 3 plan offerings
  • District contribution as noted in Collective Bargaining Agreement
• Dental Insurance
• • District contribution as noted in Collective Bargaining Agreement
• Paid leave as noted in the Collective Bargaining Agreement
• Group Life Insurance paid for by the District
• Long-Term Disability
• • Employees are required to enroll and pay for this benefit
• Employee Assistance Program (EAP)
• • No cost to employees
• Voluntary Benefits (Employee-Paid):
• • Voluntary Life Insurance & Accidental Death and Dismemberment
  • Vision insurance
  • Pet insurance
  • Aflac offerings:
  • • Short-Term Disability (STD)
    • Critical Illness
    • Hospital Indemnity
    • Accident
    • Ben Extend

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